A Large Organization representing various multinational brands in FMCG, Pharmaceuticals, Retail Fashions etc has an opening for the post of an Executive Assistant to the CEO. The Job description will include: • Support in all administration & secretarial function and report directly to the Chief Executive Officer • Managing CEO’s calendar • Arrange and confirm appointments • Manage and organize conference, seminars etc • Manage all logistics for meetings • Maintain proper discretion & tactfulness in dealing with confidential matters • Assess assignments to determine the prioritization of work flow, screen calls and mail • Devise and maintain documentation and filing system • Prepare and manage correspondence, reports and documents • Take, prepare and distribute minutes of meetings • Assist in travel bookings, scheduling transportation, preparing detailed itineraries and accommodation for the Chief Executive Officer and other Senior Managers (if requested) • Work together with various departments to gather and collate information • Coordinate the flow of information both internally and externally • Acting on the CEO’s behalf when out of country and give follow up when he is back in town • Typing of confidential documents • Verifying of invoices for payment before getting CEO’s approval • Other ad-hoc duties as and when assigned by the CEO • Screen all telephone calls, enquires, e-mails, faxes • Create presentations and other literature as requested by the CEO • Organize internal and external events Candidates with a degree in business administration or a similar qualification with at least 4-5 years of experience as an Executive Assistant or Personal Secretary to the Top Management in a medium/large scale organisation. Candidates qualifying the above criteria should apply with the following details: 1. Present and expected salary 2. Notice Period and Availability to join 3. NOC Status