provide a full administrative support service to ensure the smooth running of the office;Managing secretarial and other support staff, in the proper performance of their duties and sharing of work; Maintaining an up-to-date emergency plan; Maintaining registrations of staff and dependants at their embassies; Arranging flights, tickets and travel insurance; Maintaining all hardware, computers, servers, faxes, scanners, printers and photocopiers in good working condition; Liaising with IT Helpdesk to solve any software problems; Ensuring adequate up-to-date stocks of marketing literature are displayed in reception and available in storage; Ensuring databases and contact lists are kept up-to-date, in co-ordination with Marketing; Arranging, renewing and terminating the office leases, and the payment of rent etc.; Ensuring the office is kept professional in appearance; Managing the contract cleaners; Addressing issues affecting health and safety or working conditions in the office;Providing a complete set of desk stationery to each new member of staff; Obtaining and maintaining all office registrations. Maintaining a valid power of attorney and other forms.